Watford Running Sisters
Minutes of Meeting 4th June 2016
Present Lesley Macleod, Dora Slater, Barbara Byrne ,Sam Wade, Rosy Keane, Michelle Thrale, Katharine Finn
Apols Leisa May, Pam Pike, Lisa Hoyland, Amanda Lee, Sharon Ensbury
|Minutes of previous meeting||The minutes of the previous meeting were agreed as correct. They had been circulated to all members in May|
|Actions from 16.4.16||Group email substituted for Katharine email
Races publicized inc Palma for which there is increasing interest
Agreed to defer Cha Cha publicity poster till we have a reopening date
Sharon asked to invoice costs re website ASAP
Sharon to invoice Pam
|Chairs report||No specific items for chairs report. There has been no feedback from members re website upgrade||Katharine to remind members of website URL and invite feedback||Katharine|
|Treasurers report||Financial report, circulated in advance by Pam, was reviewed. Balance was noted and at this stage committee do not see this as a problem. If funds continue to be stable there would be consideration whether to subsidise another piece of kit, eg long sleeved running tops. It was agreed to confirm donation to St Francis Hospice of £50 re Berko run as more than 10 members took part.
Committee wondered if the funds were held in interest bearing account
|Pam to send £50 to St Francis Hospice
Pam to confirm whether funds are/can be in an interest bearing account
|Membership Report||Katharine reported the website is driving people to contact her. 8 people to date which has resulted in 2 additional runners likely to join. She is also receiving different sorts of emails and asked the committee for guidance on how to deal with them. It was agreed that marketing type emails such as charity places for running events would be ignored but ones such as researchers looking for people to take part in research linked to exercise could be circulated to members but with NO endorsement from the committee.
Overall membership stands at 63 paid up members. This was considered satisfactory as there had been no beginners course and a few members had suspended membership pending recovery from injury etc.
|Katharine to circulate emails as discussed||Katharine|
|Summer Social Update||With great regret the committee decided to postpone the summer party planned for Cha Cha to 2017. Cha Cha will not be open by July and all attempts to source a similar venue have come to nothing. Due to either time constraints (aquadrome) or availability or restrictions on numbers. It was felt the 2015 party was so good that to compromise would risk disappointment.
As a substitute it was proposed a summer run at Virginia Water for the 16th July and encourage running sisters to bring a picnic.
Lesley to draft a message for circulation to members re no summer party and why and the VW run and picnic.
|Lesley compose message
Katharine email it
Sharon put on website
Amanda on facebook
|Other Social Activites||The Virgina Water run in May was a good success with more than 30 WRS attending.
Forthcoming events walk led by Dora 19th June from Chesham station remind members of the event.
Sam had investigated the Twickenham spa. It was £25 for a spa day with treatments extra. The committee felt this was the sort of event like Ascot which if a group wanted to do and invite other WRS to join them it could be publicized via WRS facebook page but was not for the committee to lead on.
There had been a suggestion of an Autumn paintballing. Members were to be asked if this was of interest and any other ideas for social events that they would be interested in
Katharine and Sam to get messages out to members at suitable intervals to avoid message overload.
|Xmas Party||16th December was penciled in as party evening date. Members to be asked to hold this date.
Sam to investigate venues such as Met police club Bushey, Bushey Hall golf club, Grimsdyke, Watford football club. The requirements are availability, can accommodate likely numbers, within acceptable price and reasonable accessibility. It was felt a firm decision needs to be made by July so once Sam has the info there will be a short informal meeting to agree venue.
|Sam to do research and feedback.
Katharine to send a hold the date message
|Forthcoming Races||Race for Life, Starlight Walk, Spitfire all publicized. Bushey spire to be added to website etc. Amanda to let Sharon have the details
|Amanda to ensure the dates of forthcoming races are circulated to members.||Amanda|
|Website||Sharon was again commended for the excellent improvements to the website. The only issue causing confusion was the latin printers type where content awaited. Sharon to be asked to remove all Latin type and put “page under construction” where content awaited.
Committee reminded to provide content where possible eg race reports, what their role is on the committee, how they got into running, photos etc
|Sharon to remove latin type
All committee to provide content
|AGM||Planning to start at next formal meeting. To include clear proposals re charitable donations. Consider whether worth getting a speaker maybe re running, well being or motivation to make AGM more interesting||Barbara to add to next meeting agenda||Barbara|
|AOB||Committee noted with sadness the recent death of Kathy’s husband Richard. It was agreed that the club would make a donation to the charity chosen by Kathy|
|Date of Next meeting||Saturday 3rd September Venue Rising Sun
In between there will be an informal meeting just to agree details re Xmas Party